Core Faculty Resource Guide

Porter Advising Hours:

Monday through Friday: 9:00 am - 12:00 pm & 1:00 pm - 4:00 pm
D Building Room 104

Advising Staff:

For all academic concerns or questions, email porteradviser@ucsc.edu first.

Resources:

Core Enrollment Information:

Core Class Placement:
Email porteradviser@ucsc.edu with enrollment questions.  

"Extra Student" Not on Your Roster:    
Have student send an e-mail to porteradviser@ucsc.edu or visit us for a drop-in appointment to determine correct core class.

"No Shows" and Absences:
Contact the college provost if students do not attend the first class, so that they can be located and referred to the correct instructor.

Continuing No Shows and Absences:
Email porteradviser@ucsc.edu if a student is absent for more than one or two classes/sections. Porter Advising will conduct a follow-up check on the student's well-being (or their plans to withdraw from the university.)

Withdrawals/Leave of Absence Process:

Have the student contact Porter Advising (email porteradviser@ucsc.edu) if a student has informed you they intend to withdraw or take a leave of absence from UCSC.  Refer student to the Porter Advising Office for additional questions. The student needs to complete the online process on the undergraduate advising website.  Note that after the sixth week, students can only withdraw for a documented emergency (medical, family etc.) reasons. Porter advisers can work with the student to clarify their options.

Incomplete (I) Grades:

• Only instructors can assign an Incomplete grade. Advisers do not approve or deny incomplete grades.
• The student must meet with you and understand what is required to complete the classwork - including a timeline to submit the completed classwork.
• Please review the academic and administrative calendar for the deadline to submit the completed work to you (along with the Removal of Incomplete form).  The coursework must be accompanied with the Removal of Incomplete Petition (carries a $10 fee).  Petitions can be download from the Office of the Registrar.  Failure to remove the Incomplete Notation will result in an F grade.
• When the coursework is completed and you have signed the petition, assign a grade for the student, and send the form to the Office of the Registrar (190 Hahn Student Services Center). You can update the grade in your faculty portal.

Grading Chart:

• Faculty grading chart

Behavior & Mental Health:
Comprehensive online resources for difficult teaching situations - scroll down to For Faculty and Staff:

• Respond to Distressed Students
• UC Promoting Student Mental Health Guide
• Referring Students to CAPS
• Referring Students to Let's Talk
• See Say Do Something Campaign

Academic Misconduct:

Complete Academic Misconduct Policy.
Contact Porter's College Academic Manager, Leah Browne lbrowne@ucsc.edu, if you suspect  a student has been cheating or plagiarized.

Academic Difficulty (in Core or suspected elsewhere):

• Email porteradviser@ucsc.edu or refer the student to the advising office.
• Students should always check our calendar before arriving at the office for a drop-in appointment. Students may schedule appointments through Slug Success or call 831-459-2273 for assistance with making an appointment.
• Drop-in Writing Tutoring available through Learning Support Services or Westside Writing Center.
• Students with disabilities, or those who suspect they may have one, can contact the Disability Resource Center (DRC): drc@ucsc.edu or (831) 459-2089.

Issues with Personal & Financial Stress, Psychological Concerns, Suspected Drug/Alcohol Abuse:

• Notify Porter advising staff so we can check-in with the student (or consult with other staff for appropriate follow up). 
• Refer student to Counseling and Psychological Services or Let's Talk Program.  Counselors are available for phone consultation with students and faculty.  Student can see a counselor without charge; Crisis counseling is also available.
• Slug Support Team - contact Dean of Students at 831-459-4446.  More information is located at Slug Support.
• For information on assessing students, tips on helpful conversations, and a comprehensive guide on resources review "Responding to Distressed Students" or consult the "Red Folder: See Say Do Something."

Disruptive Behavior, Anger & Aggression:

• Counseling and Psychological Services has excellent resources for dealing with difficult teaching situations.
• If you would like to consult with (or report to) the Student Conduct and Community Standards: (831) 201-2887 or conduct@ucsc.edu.
• If the behavior is affecting the student's academics (or you would like a consultation with Porter Advising) please email porteradviser@ucsc.edu.
• For information on assessing student's overall behavior and a comprehensive guide on resources, review the "Red Folder: See Say Do Something" and Counseling & Psychological Services' "Responding to Emotionally Distressed Students."

Privacy: Family Educational Rights and Privacy Act (FERPA) and the Classroom:

• Faculty may not:

           Return essays or graded coursework in an unattended (public) box.
           Post grades or other enrollment information, including student's names.

• Please review the Quick Reference on Privacy of Student Records.
• Contact Porter Advising if you have questions about FERPA: (831) 459-2273 or porteradviser@ucsc.edu.